When goods are manufactured, often they will be assigned a "Lot Number" to allow products to be traced back to their manufacturing run. In addition, perishable goods will contain an Expiration date.
In Whiplash, we have a feature called Lot Tracking. When enabled, two things will happen:
- During receiving, the Lot Number of a sample product will be captured by staff, and saved to the assigned Location. If the product contains an expiration date in addition to a Lot Number, it will also be captured.
- Lot controlled products will always be received into distinct locations– only items that arrived on the same Ship Notice will be stored together. This allows us to trace the unit a customer received back to the Ship Notice the unit arrived on.
If Lot Tracking is enabled, Whiplash can reveal the Ship Notice for the goods a customer received.
Building on the concept of Lot Tracking, Lot Control is the ability to specify which Lot Number an order item will receive. Critically, this allows Whiplash to support product recalls.
Whiplash supports several "ship strategies": Default, First Expired / First Out, and First In / First Out.
You can set the ship strategy in Customer Preferences as well as at the item level.
Our default ship strategy is to pick from the location with the lowest stock first, as this minimizes storage costs.
First In, First Out
By request, Whiplash is able to ship the oldest units of a product first. This is called First In, First Out (FIFO). By enabling FIFO on a customer account, Lot Tracking will be enabled automatically. Orders will continue to be assigned to the nearest in-stock facility, but within that facility the oldest inventory will be consumed first.
First Expired, First Out
Similar to FIFO, Whiplash also supports First Expired, First Out (FEFO). If expiration dates are captured during receiving, Whiplash will ship the oldest expiration date first. Additionally, Whiplash can generate reports upon request that highlight soon-to-expire products, or products that are past their expiration date.
If a manufacturer sends multiple lots or expiration dates of a product on the same Ship Notice, Whiplash will not be able to differentiate between them. It is critical that you discuss your requirements with your manufacturer to ensure consistency inside the Whiplash facility.
FIFO, FEFO and Lot Conrol can only be applied to products sent after these options are activated. Inventory received before this will remain as they were received.
Tags: Lot Tracking, Trace, Lot Tracing, Lot Control, Cosmetics, Nutraceuticals, Perishables